ICA’s E-application system for PR applicants

The Singapore Immigration and Checkpoints Authority (ICA) announced on 2 November 2017 on the launch of a new electronic application system for PR applicants.

Under the old system, applicants for PR must make an appointment with the ICA and submit hard copies of their documents in person.

With effect from 18 December 2017, it is not necessary for PR applicants to make an appointment with the ICA to submit their documents in person anymore.

Thanks to the new Electronic Application System, PR applicants just need to complete an online application form on ICA’s website and submit scanned copies of their application documents electronically.

In line with the introduction of the new Electronic Application for PR application by the ICA, Sage Languages will provide scanned copies of your translated and notarized documents for your onward submission via ICA’s Electronic Application System.

Original hard copies of the translated and notarized documents can be collected from our office between 9am and 5.00pm (Mondays to Fridays).

Sage Languages wishes you every success with your PR application.

Posted in Notarized translation, Singapore, singapore government, Translation

What is a notarized translation and what is a certified translation?

We get asked this question so often, we decided to write something about it again.

A certified translation means that the translator or translation company has provided a signed statement (“Certificate of Translation Accuracy”) declaring that the translation is a true and faithful rendering of the source document.

In the context of Singapore, it is usually required for submission of documents to authorities such as the Ministry of Manpower (MOM) for application of employment permit, Housing & Development Board (HDB) for purchase of a HDB flat, Singapore Registry of Marriages (ROM), Singapore Ministry of Education (MOE), etc.

Some private companies might also require their employees to submit Certified Translation of their Certificate of No Criminal Conviction, also known as Certificate of Clearance (COC) and Personal Credit Report.

A notarized translation means that the translator or representative of the translation company signs an oath swearing that the translation is a true and faithful rendering of the source document before a Notary Public.
That being said, notarizing a translation is just an official process. It is not about having the notary public check and verify the translation.

In Singapore, Notaries Public are appointed by the Board of Commissioners for Oaths and Notaries Public. A Notary Public must be a qualified and experienced lawyer with no fewer than 15 years of experience.
A notarized translation is usually required for submission of documents to the Singapore Immigration & Checkpoints Authority (ICA) for Permanent Resident (PR) application, Citizenship application, application for Dependent Pass, etc.

Posted in certified translation, Notarized translation, singapore translation service, Translation, translation service

What is “a privately translated copy notarised by a local Notary Public”?

Are you applying for Permanent residency (PR) in Singapore, Citizenship of Singapore or Long-term visit pass in Singapore? Do you know that there is this requirement published on ICA’s website and/or explanatory notes to the PR, Citizenship and LTVP application forms? The requirement reads as follows:

Please ensure that the original documents, official translation (if the document is not in the English language) and a copy of all documents are produced for our retention.

ICA accepts translation done by the Embassy of the document-issuing country or a local Notary Public.

A privately translated copy attested by the Embassy of the document-issuing country or notarised by a local Notary Public is also acceptable.

Insufficient documents may result in non-acceptance of application. Additional documents to support the application may be required.

At Sage Languages, we offer a privately translated copy notarized or notarised by a local Notary Public, that meets the requirements of the ICA Singapore, whether it is for your Singapore PR application or for your Singapore Citizenship application.

A sample of our Notarial Certificate is shown below.

Notarial Certificate - Translation for ICA Singapore


On top of issuing a Notarial Certificate, your translated documents will be also be CERTIFIED AS TRUE TRANSLATION. They will be signed and stamped by both our authorised signatory as well as our Notary Public.

To get a quote for translation, certified translation and/or notarized translation, please SCAN and EMAIL your documents to inquiry@sagelanguages.com

We are also on Whatsapp and Wechat @ 8165 7193

Alternatively, please call us at

  • PHONE: 6222 4260 / 6222 9501
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Posted in Translation

Notarial Certificates to be issued for all documents attested by notary public in Singapore w.e.f 15 Feb 2017

For the purpose of enhancing the authentication and notarization process, with effect from 15 February 2017, it is MANDATORY for Notarial Certificates to be issued for each document attested by a notary public or in connection with which the notary public has administered an oath or affirmation in the exercise of the notary public’s powers and functions as a notary public. See The Notaries Public (Amendment No. 2) Rules 2016 come into operation on 15 February 2017.

All documents notarized by a Notary Public MUST be bound by a Red Ribbon. The bound document has to be COMPLETED with the notary public’s signature, stamp and notarial seal issued by the Singapore Academy of Law.

A sample of the Notarial Certificate is shown below.

notarial certificate sample

A new security feature has been added to the new notarial seals.

Old seal with notary public’s nameold notary seal






New seal with security featurenew notary seal with security feature





Note that the new seal issued by the Singapore Academy of Law does not have the Notary Public’s name. The security feature on the new seal triggers the appearance of “VOID” wordings if any attempt is made to peel it off. Once this happens, it will be considered invalid.

For more details, please visit Singapore Academy of Law – Commissioner for Oaths & Notaries Public website http://www.conp.sg/files/manuals/np/User%20Manual.pdf



Posted in Notarized translation, Singapore, singapore translation service

The “Who, What, Why, When and Where” of Notarization in Singapore

Who can be a Notary Public in Singapore?

In Singapore, a notary public must be a qualified lawyer. A Notary Public in Singapore is appointed by the Board of Commissioners for Oaths and Notaries Public.

A Notary Public is usually an experienced lawyer with no fewer than 15 years of experience.

What does a Notary Public Do?

According to Singapore Academy of Law’s website (http://www.sal.org.sg/content/LI_conp.aspx):

The Notaries Public Act (Cap 208) expressly provides that every notary public shall have and may exercise within Singapore all powers and functions which are ordinarily exercised by notaries public in England.

Without prejudice to the generality of the powers and functions, the practical functions of a notary public follow those applicable in England, with some variations, and are principally as follows:

  • administer any oath or affirmation in connection with any affidavit or statutory declaration which is executed- for the purpose of confirming or proving the due execution of any document;
  • by any master or member of the crew of any vessel in respect of any matter concerning the vessel;
  • or for the purpose of being used in any court or place outside Singapore; take or attest any affidavit or statutory declaration referred to in (a).

A Notary Public acts as an impartial officer. He or she notarises documents by witnessing, authenticating and certifying the execution of documents. The role of a Notary Public in Singapore is to prevent fraud and to ensure that the person who executes the document does it on his or her freewill. This means that a Notary Public will refuse to notarize your document if you are signing it while you are medicated, intoxicated, or unable to understand what is happening.

A Notary Public also certifies true copy of your documents, such as Birth Certificates or Marriage Certificates.

A certified true copy is a copy (often a photocopy) of a primary document, such as a birth certificate or marriage certificate. Certifying true copy does not certify that the primary document is genuine, only that it is a true copy of the primary document.

As such, when certifying true copy, the Notary Public simply ensures that the photocopies are indeed true copies of your original documents. This is done by a visual comparison of the copies with the originals.

What does it mean to have a document Notarized?

Having a document notarized is the same as swearing under oath in a court of law. When a person signs a declaration, document or translation certificate before a Notary Public in Singapore, he or she is saying that the facts contained in the document are true.

What does Notarization involve?

To get a document notarized:

  1. Prepare a statement or declaration.
    Make sure that the statement or declaration has a space for the Notary Public to sign and place his or her seal. This is usually near the end of the document or near the place where you will sign. But DO NOT sign it yet.
  2. Make an appointment with a Notary Public in Singapore.
  3. The Notary Public will review your statement or declaration together with you. This is to ensure that you understand what you are about to sign and can attest to it.
  4. Provide a valid identification document, such as your company’s ACRA Business Profile (where applicable), Identity Card or Passport.
  5. Sign the statement or declaration in the presence of the Notary Public in Singapore.
  6. Wait for the Notary Public in Singapore to affix his or her signature, seal and stamp on your statement or declaration.
    The seal and signature of the notary public serves as an authenticating mark. Once this seal is placed, the binding nature of the information in your document is officially recognized.

… to be continued.

Posted in Notarized translation, Translation